| Scope and Content | NOTE FOUND IN BOX - Pres. Storage in Calvin Ulrey - 3 Boxes- 2 Brown 1 White – This White Box Labeled, “Management Staff (Council)1986-2001” - CONFIDENTIAL MATERIALS due to sensitive materials and issues involvingfaculty/staff and students. Some of the “management” names that exist during the Robinsonand Marden years are the following. Changes in personnel do occur so researchers must be wary: PresidentBill Robinson, President Parker Marden, Tim McElwee, Kay Batdorf, Stant Clark,Jo Young Switzer, Jeff Warstler, Audrey Todd, Bill Rhudy, Tom Jarman, DavidMcFadden, Michael Schug, Stan Escott, Vicky Eisenhut, Wendy Gratz Borman, NancyKin, Audrey Todd (African American), Jim Pitts, Greg Miller, Steven Payne,Steve Schumaker, Elden Fahs, Richard Nichols. It appears as if “management” is composed of representativesfrom Public Relations, Human Resources, Student Development, Academic Affairs,the Business Office, Institutional Advancement, Executive Assistant to thePresident, President’s Office. These offices/departments might changesthroughout the years. Folder A – Management Staff January– August 2001 – Parker Marden related - examples of meeting topics follow but are definitelynot inclusive: Management Staff meetings, materials, and reports (January 2001 – August 2001) – Mike Emrickdonation (Aug. 28) – Karen Doudt memorial service (Aug. 28)– security proceduressurrounding unexpected deaths (Aug.28) - Josh Brockway new assistant to campuspastor (July 31) – Brethren College Abroad (BCA)offices to move toElizabethtown College in PA (July 3) – Chartwells Educational Dining Serviceasked to extend support to Union renovation program (July 3) – ManchesterCollege Housing Rental Policy discussion (June) – discussion on financial aid(June) – Summer construction efforts (May 2001) – planning for renovation ofScience building (May) – Conduct statistics (June 1 2000 – May 21 2001) – NorthCentral Accreditation Task Force Group 4: Viability – Pay phones (May 21) –quiz on how well management staff know one another (May 8) – campus parkingproblems (May 4) – Camp Mack Day (April 17) – National Alcohol Screening Day(April ) – Heidi Gross to receive Peace Activist of the Year Award (April 3) – Jane Henney on campus (April 3) –Sr. Helen Prejean presented Convocation (Marcy 27) – options for College“Museum” in basement of Communications Building (Marcy 27) – frustrations withtrying to build community between students on campus (March 13) – DiversityTraining (March 20) – problems with Camp Mack Day (March 3) – software package(March 7) – Capital Budget Five-Year Projections, Personnel and Non-CapitalRequests Budget Year 2002-2002 (March) – the absence of the Aurora (February) – revision ofStrategic Plan (Feburary) – Crisis plans and protocols (February) – cell phonesfor campus vehicles (February) – proposed staff leave program (January)–wrestling invitational was successful (January) – “Claiming ourAccomplishments,” by Parker Marden (January) – Manchester as a rResidentialCollege,” by Parker Marden (January) – Important Trends in Manchester’s StudentMarket (January) – DRAFT VISION STATEMENT (10/27/2000) – Strategic PlanningAugust 24, 2000 – Defined Contribution Retirement Plan (January 2001). Folder B – Management Staff February2000 – December 2000 - Parker Marden related - examples of meeting topicsfollow but are definitely not inclusive: Vision Statement with the mantra of;Opportunity. Challenge. Success. Manchester. – Hawthorne Program Promise Dinnera good event for photos and story (December) - death of Bob Meyer (December) –pep band being formed with support from Scott Tomlinson, and Joe Roman asstudent leader – financial actions based on board approvals (October) – plansfor International Fair (November) – little siblings weekend, haunted house,food drive, founders celebration, Rodney Bolden [alumnus involved in the issueof racial profiling] (November) – MC Celebrates International Education WeekNovember 13-17, 2000 – Health Insurance Survey Results – Projected Statement ofActivities Segmented by NET Asset Type FYE June 30, 2001 (October) – increaseresidency requirements to three years (October) – Retreat at BethanyTheological Seminary (September) – Recruiting and Hiring Guidelines forDiscussion at Retreat - Sandra Kidd, newcampaign consultant, Campaign committees are active and brochures for each ofthe capital projects [science building, Union building, Winger Recital Hall]are being planned (September) – Hawthorne Program students to get scholarshipsat Manchester (August) – Draft List of Dashboard Indicators – search committeeformed for new Vice President for Financial Affairs and Treasurer (June) – CarlHoll offering free use of billboard located south of town along Route 13 (May)– FERPA – Lila Hammer FERPA campus expert (May) – Schwalm Hall remodelingproject (May) – Staff Satisfaction Survey Results January 2000 – modifiedSummer work schedule (April) – College to observe informal Fridays this summerand can dress in a more informal or business casual attire (April) –International Fair a great success, memorial service for Gene Fahs (April 11,2000) – Gwendolyn Brook appears on campus on April 16 (March) – BridgesConference (March) – Barba Ehrhardt has again acquired a contract with the U.S.Fish and Wildlife to conduct studies at Koinonia, Dean’s Student Symposium thisFriday (March 7) – Discussion of fire related incidents in Schwalm Hall(February 18, 2000) – Wrestling Spartan Mat Classic went well (January 25) . Folder C – Management Staff Meeting Minutes andAgendas 1999 December – June 1999 - ParkerMarden related - examples of meeting topics follow but are definitely notinclusive: Indiana Higher Education Trends in the 1990s (December) – Waste Cans[Ace Hardware vs. Do It Best!] December – Y2K preparations in place, Year 2 K –Helen Walker Fund established to purchase library books (January/December) –Mike Stone? Is working on a study of the College presence in the NorthManchester Community (January) – MC trying to improve retention – betterstudents cost more to recruit – we want to attract strong students with aservice perspective (December) – Information Technology Services (ITS)improvements (December) – Hawthorne Program students met with U.S.Representative Tim Roemer (November) – Campus Cultures comparing personalityqualities between Finance/Business students vs. those interested in Academics(November) – Theological Explorations of Vocations, Lilly Grant (November) –risk management group reviewing Murder/suicide protocols (November) – Camp MackDay being replaced by a Volunteer Day (October) – revision of web pagediscussed ( October) – MC Website Flowchart, Phase 1, Overview of Site,2000-2001 Academic Calendar (October) – Funderburg Library dedication, MC nameda Character Building College (October) – closing protocols due to inclementweather, Year-to-Date September 1999 financial summary report – Statement ofFinancial Position (September) – retention improves in all areas (September) –articles on sexual harassment (September) – DEKKO Grant received for educationat Koinonia for elementary education (September) – Management Staff Retreatmaterials, strategic planning (September) – review of architectural plans ofUnion (September) – Funderburg Library renovation, construction, “library staffare coping with the stress of the changing construction scene.” (June). Folder C– Management StaffMeetings and Agenda - 1998-1999 - Parker Marden related - meeting topics areof the nature of the ones described above. Folder D – Management StaffMeetings and Agenda - 1998 - Parker Marden related - meeting topics are ofthe nature of the ones described above. Some interesting topics include:Manchester College Contributions Report Dec. 31, 1997, draft 2 – ManchesterCollege Contributions Report Fiscal Year 1997-1998 – Conduct data and policyviolations (June) – CONFIDENTIAL, “Selected Thoughts About Police-CollegeRelations,” by Parker Marden (May) –March hate mail email message (May) – Operating Efficiencies Over the Last FiveYears (1993-1998) – savings – Incidents happening to students in NorthManchester involving the police (March 5– 9) – “Dialogues for Diversity, Community and Ethnicity on Campus” (article) –computer needs (January) – Announcement of Capital Campaign – ManchesterCollege Contributions Report December 31, 1997. Folder E - Folder C– ManagementStaff Meetings and Agenda – 1996 - 1997 - Parker Marden related - meetingtopics are of the nature of the ones described above. Some of these include:Two booklets – MC Financial Aid Informationand Parent Association Handbook –Employee Performance Evaluation System – emotional difficulties within thestudent body – Phonathon – Ann Marden’s job description (March 11) – report ofpublic attitudes toward liberal arts education (February) – Manchester CollegeFaculty Fall 1996 including Full Professors, Associate Professors, AssistantProfessors, Instructors, Faculty-Librarians, Faculty-Adjuncts,Administrators/Coaches with Teaching Assignment, tenured track and untenuredtrack, Masters and Doctoral degrees, African American, Hispanic, Gender – Diversityconcerns (December) –How do we make a difference with students? MC enrollmentmaterials include service, peace, justice and other “markers” but not diversity. However, diversity is presentwhen recruiters speak of MC traits of openness of thought, tolerance, andthinking about “ideas” rather than “indoctrination” (December) – addressingdrug issues on campus (February) – policies for processing internationalstudents (February) – planned charges for 1997-1998 (February) – Lila Hammerhas begun work in Registrar’s Office (December – changing terminology to semesters and sessions (November) – student restitution and community servicehours (November) – College’s basic charges for 1997-1998 (February) – exploringidea of executive-in-residence on campus [past state senator Evan Bayh, andrecently retired COB general secretary, Don Miller] (January) - TheWall Street Journal to carry article on the political project of LeonardWilliams and Neil Wollman (January) – Lila Hammer accepted Registrar’s positionand Jean Ann Tribolet will retire at the end of December (October) – computerand cable access in student rooms are a concern (October) – homosexualityissues and convocation (October) – Admission Figures – shooting at PurdueUniversity and MC’s response (October) –Harassment Board accountable to the President of College [HARBOR members]appointed by President in consultation with Committee for Human Diversity(October) – Board of Trustees develops packet to describe MC’s institutionalhealth (October) – performance evaluation forms (September) – ManchesterCollege Administrative Work Plan 1995-1996 to identify matters that areCollege-wide in their interests or involve cooperation between one or moredivisions, department, or programs of the College (September) – ManagementStaff retreat (August). Folder F Management StaffMeetings and Agenda 1997 - Parker Marden related - meeting topics are ofthe nature of the ones described above. BIG GAP IN FILING SYSTEM – 1997 THROUGH 1992 – WE WILL SEE IFTHESE TURN UP LATER AS THE REMAINDER OF THE 40-50 BOXES ARE PROCESSED. Folder G – Management CouncilMeetings and Agenda April 9, 1990 – October 8, 1992 – Bill Robinson related– topics include but are not limited to: Concerns about budget and enrollment –concerns over empty conduits to computer rooms in new residence hall (Jim Streator, August 1992) – review of thefive administrative areas; admissions, financial aid, student development,academic affairs, business office – Discussion regarding “Awareness ofGay/Lesbian People in our Society” (October) – Celebrating Diversity Workshop (October/September) – chartswith personnel cuts and realignment possibilities for 1991-91 budget savings –phonathon generated $69,000 in cash and the goal had been $50,000 (March 1991)– staff adjustments necessary to combat budget concerns (March 1991) – Robinsondiscusses response to current economic, demographic and societal conditions.Major change necessary and we must rethink the way we work. This time is achallenge as well as an opportunity (February 1991) – earthquake predicted on 1December (November 1990) – campus to be a tobacco free environment (October1990) – unexpected drop in student enrollment (September 1990) – possiblerecycling program for college (July 1990). - Folder H – Management Council Meeting Minutes andAgendas and Administrative Cabinet/Council Minutes for 1990 - April 8, 1991 –New organizational arrangement referred to on 18 March 1991. The AdministrativeCabinet consists of the Management Council plus the Directors of bothManagement Information and Athletics. The Management Council remains as is,except for the addition of the Director of Major Gifts and Planned Giving. TheEducation group and the Administrative group retain the composition I presentedin our earlier meeting – issues include but are not limited to the following:Projected expenses for 1991-92 are higher than income. Admission figures notencouraging. Across the board percentage decreases will not be sufficient to balancebudget. MC offers a better program than it can afford – Purchase of AS400computer software – budget comparison office/department 1988-89, 1989-90,1990-91. Folder I –Committees, Management Council 1989-1990– topics include but are not limited to: Personnel adjustments, timeline, plansfor possible reduction of salaried staff and faculty in the future – additionalbudget adjustments for review – budget adjustment worksheet – AdministrationBuilding space assignments – Faculty/Staff vacancies 1990-1991 – income andexpense budget – lack of elevators and facilities for handicapped individuals –Indiana College Savings Bonds – smoke free environment discussion continues –discussion of contracts – enrollment summary for budget purposes – retention –transfer of credits for accredited institutions – statistics, numbers ofapplicants from various religious affiliations – preferred major of students attime of application – Presidential Ball, pros and cons – residence hallsecurity. Folder J – Committees, Management Council 1988-1989– topics include but are not limited to: Budgeted items to purchase, including personal computers with Ethernetconnection – statement of income and expense – staff statistically evaluated byknowledge, intellectual challenge, amount of management of supervision required,impact on attainment of institutional objectives– health care costs and sexualharassment legislative/legal issues – Manchester College Policy Statement,Sexual Harassment – Quarterly Income Statement – 1974 FERPA Fact Sheet –Manchester College Vision 1991 strategies to heighten College visibility,increase enrollment, goals, academic strategy and goals, faculty strategy andgoals, student services strategies, institutional support strategies,fund-raising goals, physical plant strategy, financial strategy – Strategy forBalancing 1988-1989 Budget – renovations to be made if money was not an issue –food theft at Strauss Provimi and sales to students at the College – projectedprogram need requiring substantial financial resources – Facilities Need/UsageReview as projected for 1995, reported in September 1988. Folder K – Management Council 1986-1988 – topicsinclude but are not limited to: Discussion of College territories – salary discussions –discussion of the Calvert Fund – operation and policies of Brethren CollegesAbroad – Regional Youth Conference – Vision 1991, involving marketing andincreasing visibility, perhaps redefinition and restricting of Public RelationsCommittee would be appropriate –liability and legal obligations related tostudent mental and physical health – assist with purchase of “jaws of life” –drug education and screening program – newly adopted logo - summer athletic camps – Camp Mack Daydiscussion – Vision 1991, Focusing on Growth and Excellence – Salaryrecommendations for 1988-1989 – One personal leave day per year – strategicaction plan – Brethren College Territories – guest apartment policy – budget and resource allocations 1988-1989 – Staff Appreciation Day. |
